Effective Date: 12 February 2026

Website: www.venuemap.co.uk

Company: Venuemap Ltd, Company Number: 5021287

Company Details

Venuemap Ltd

Registered Office: The Grainloft L, Cuckfield Road, Sussex, RH17 5AG, United Kingdom

Email: sacha@venuemap.co.uk

Registered in England & Wales

PART 1 – PRIVACY POLICY

1. Introduction

Venuemap Ltd (“we”, “our”, “us”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store, and protect your personal data when you use www.venuemap.co.uk (the “Website”).

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Venuemap Ltd is the data controller.

2. Information We Collect

We may collect and process the following:

A. Information you provide:

B. Account information:

C. Marketing information:

D. Automatically collected data:

We use Google Analytics to understand website usage.

3. How We Use Your Data

We use personal data to:

4. Lawful Bases

We rely on:

You may withdraw marketing consent at any time.

5. Booking Enquiries

When an enquiry is submitted, relevant details are shared with the selected venue. Venuemap Ltd does not process payments and is not a party to booking contracts.

6. Data Sharing

We may share personal data with:

We do not sell personal data.

7. International Transfers

We facilitate international bookings. Personal data may be transferred outside the UK with appropriate safeguards in place.

8. Data Retention

We retain personal data only as long as necessary:

9. Your Rights

Under UK GDPR, you have the right to:

To exercise your rights, contact: sacha@venuemap.co.uk

You may also complain to the Information Commissioner’s Office (ICO): www.ico.org.uk

PART 2 – COOKIE POLICY

1. What Are Cookies?

Cookies are small text files placed on your device when you visit a website. They help ensure functionality and allow analysis of website performance.

2. Types of Cookies Used

A. Strictly Necessary Cookies

Used for:

B. Analytics Cookies

We use Google Analytics to understand visitor behaviour. Analytics cookies are only placed with user consent and collect anonymised data:

C. Functional Cookies

Used to remember user preferences and settings.

3. Managing Cookies

You can:

Disabling certain cookies may affect website functionality.

PART 3 – TERMS & CONDITIONS

1. Introduction

These Terms govern your use of www.venuemap.co.uk.

By accessing or using the Website, you agree to these Terms. If you do not agree, you must not use the Website.

2. Our Role

Venuemap Ltd operates as an online venue discovery and enquiry platform.

We:

We do not:

All booking agreements are directly between users and venues.

3. User Accounts

Users agree to:

Accounts may be suspended for breaches of these Terms.

4. Venue Listings (Invitation Only)

Venues may list by invitation only and must:

Venuemap Ltd reserves the right to remove listings at its discretion.

5. Booking Enquiries

Venuemap Ltd is not responsible for:

6. Platform Status and Disclaimer

Venuemap Ltd operates solely as an online platform facilitating introductions and booking enquiries.

We are not:

All agreements and transactions are strictly between the user and the venue.

7. No Warranty

The Website and its content are provided “as-is” and “as available”. We make no representations or warranties regarding:

Users rely on listings at their own risk.

8. Limitation of Liability

To the fullest extent permitted by law:

Nothing in these Terms excludes liability for:

9. Indemnity

Users and venues agree to indemnify and hold harmless Venuemap Ltd, its directors, employees, and affiliates from any claims, damages, liabilities, losses, or legal costs arising out of:

10. Force Majeure

Venuemap Ltd is not liable for failure or delay caused by events beyond our reasonable control, including:

11. International Use

Users accessing the Website outside the UK do so at their own risk and are responsible for compliance with local laws.

12. Governing Law

These Terms are governed by the laws of England and Wales.

Any disputes are subject to the exclusive jurisdiction of the courts of England and Wales.

13. Changes to This Policy

We may update this document from time to time. Continued use of the Website constitutes acceptance of the updated Terms.